Plugin
Updated
Gravity Forms FreshBooks Add-On
This WordPress plugin connects Gravity Forms to your FreshBooks accounting account. When someone submits a form, it can create a client, an invoice, an estimate or other FreshBooks records from the entry, so billing details move from your website into your books without retyping.
- Version
- 0.1.0-alpha.1
- Released
- Sep 16, 2026
- Developer
- Gravity Forms
- Type
- WordPress plugin
- Licence
- GPL
- Included in
- Every plan, or $1.03 on its own
What’s new in Gravity Forms FreshBooks Add-On 0.1.0-alpha.1
Version 0.1.0-alpha.1 · Sep 16, 2026
Latest
- NewFirst alpha release of the Gravity Forms FreshBooks Add-On.
- NewAdded OAuth 2.0 authentication for the current FreshBooks REST API.
- NewAdded feeds that create clients, invoices, estimates, expenses, other income, credit notes, recurring invoices, projects, time entries, and items from Gravity Forms submissions.
- NewAdded an option to assign Create Project, Create Time Entry, and Create Expense feeds to a client.
- NewAdded support for sending invoices and estimates by email and recording a payment after a Gravity Forms payment is completed.
- ImprovedFixed an issue where connecting through a Local live link, then opening the site on localhost, could wipe stored FreshBooks settings.
- ImprovedFixed recurring invoice frequency values to match the current FreshBooks API. Monthly is now m instead of 1m.
- FixedFixed recurring invoice creates that failed because numberRecurring was missing. Feeds now send 0 (no end date) by default.
What it does
Many small businesses collect client details and job requests through website forms, then copy that information into their accounting software by hand. That double entry takes time and invites typos. The Gravity Forms FreshBooks Add-On removes that step by sending form data to FreshBooks when a form is submitted. You connect your FreshBooks account through OAuth 2.0 authentication, then set up feeds that tell the add-on what to create and which form fields map to which FreshBooks details.
Feeds cover a wide range of FreshBooks records: clients, invoices, estimates, recurring invoices, expenses, other income, credit notes, projects, time entries and items. Project, time entry and expense feeds can be assigned to a client. Invoices and estimates can be sent by email, and a payment can be recorded once a Gravity Forms payment completes. You can connect several forms, which suits businesses offering different services that all bill through one FreshBooks account.
Best for
- Freelancers who bill clients through FreshBooks
- Agencies collecting project requests through Gravity Forms
- Small businesses wanting form entries to reach their accounting
Features
Automatic client creation
Adds a new client to FreshBooks whenever someone submits your form, so your client list stays current without manual data entry.
Invoices and estimates from entries
Creates invoices and estimates in FreshBooks from form data, and can send them by email to the customer after submission.
Recurring invoices
Sets up recurring invoices from form submissions. By default these have no end date unless you configure otherwise.
Projects, time entries and expenses
Creates projects, time entries and expenses from forms, with an option to assign each of these records to a specific client.
Credit notes, income and items
Feeds can also generate credit notes, other income entries and items in FreshBooks, covering more of your bookkeeping from the website.
Payment recording
Records a payment in FreshBooks after a Gravity Forms payment is completed, keeping invoice status in step with what customers have paid.
Custom field mapping
Lets you decide how each form field corresponds to FreshBooks client and invoice details, giving you control over the data that gets sent.
Multiple form support
Connects several Gravity Forms to FreshBooks, which helps when you take orders or requests for different services or products.
Questions about Gravity Forms FreshBooks Add-On
What can this add-on create in FreshBooks?
Feeds can create clients, invoices, estimates, recurring invoices, expenses, other income, credit notes, projects, time entries and items from Gravity Forms submissions. You choose which records each form produces and map form fields to the matching FreshBooks details.
Can it send invoices to my customers automatically?
Yes. Invoices and estimates created from a form entry can be sent by email. If the form takes a payment through Gravity Forms, the add-on can also record that payment in FreshBooks once it completes.
How does it connect to my FreshBooks account?
It uses OAuth 2.0 authentication with the current FreshBooks REST API. You authorize the connection from the add-on settings, and the setup interface is designed so you do not need coding knowledge.
Can I use it with more than one form?
Yes. You can connect multiple Gravity Forms to FreshBooks, each with its own feeds and field mapping. This is useful if you handle different services or products that all bill through the same account.
Is Gravity Forms FreshBooks Add-On free?
The code of Gravity Forms FreshBooks Add-On is licensed under the GPL, so anyone may use, change and share it. GPL Feast is a paid service: a plan or a single purchase gives you the download and automatic updates. The developer's own support, licence key and online services are not included.
Which version of Gravity Forms FreshBooks Add-On is this?
Version 0.1.0-alpha.1, released Sep 16, 2026. New versions appear here when the developer publishes them, and members get them as automatic updates.
How do I update Gravity Forms FreshBooks Add-On?
Install the free GPL Feast Updater on your site and connect it with your API key. It installs new versions of Gravity Forms FreshBooks Add-On automatically and keeps a backup, so you can roll back.
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