Plugin
Updated
Gravity Flow Folders
This plugin is an add-on by Gravity Flow that lets you group workflow entries into custom folders. People who are given access to a folder can view every entry inside it, from the WordPress admin or on the front end through a shortcode.
- Version
- 1.9.0
- Released
- Sep 4, 2024
- Developer
- Gravity Flow
- Type
- WordPress plugin
- Licence
- GPL
- Included in
- Every plan, or $4.79 a year on its own
What’s new in Gravity Flow Folders 1.9.0
Version 1.9.0 · Sep 4, 2024
Latest
- FixedFixed PHP warnings that occur when the add-on is activated on a new site.
- FixedFixed the entry folder date display on Form > Entries screen when a folder column is selected for display.
What it does
Workflows built with Gravity Flow can produce a lot of entries, and finding the right ones gets harder as projects, departments and workflow streams pile up. Sharing those entries is also awkward when the people who need to review them are neither administrators nor the original form submitters. This add-on solves both problems by letting you sort entries into folders based on whatever logical or user-defined grouping suits your organization, then giving the right people access to those folders.
Entries can be placed in folders through Add to Folder workflow steps or by hand with admin actions, and a single entry can live in more than one folder. Remove from Folder steps and admin controls keep things accurate. Users with folder access can filter entries by form and by field values, and folder actions appear in the Gravity Flow timeline in the entry details. It works alongside Gravity Flow and Gravity Forms, and it can run on multisite installations.
Best for
- Teams running approval workflows with Gravity Flow
- Organizations sharing entries across departments or projects
- Reviewers who need entry access without admin rights
Features
Custom folders for entries
Group workflow entries into folders you define, so related submissions from a project, department or workflow stream sit together and are easier to manage.
Front-end shortcode display
Show folders and their entries on the front end with a shortcode, letting users view entries without needing admin privileges in WordPress.
Folder-based access
Anyone granted access to a folder can view all of the entries inside it, even if they did not submit the form or manage the site.
Filter by form and field
Narrow down the entries in a folder by form and by field values to find specific workflow entries more quickly.
Add to Folder steps
Use Add to Folder workflow steps or admin actions to place entries in folders, including adding the same entry to multiple folders.
Remove from Folder steps
Take entries out of folders through Remove from Folder workflow steps or admin controls so each folder stays current.
Timeline integration
Folder actions are recorded in the Gravity Flow timeline and shown in the entry details, giving a clear history of where an entry has been filed.
Gravity Flow Folders older versions
- 1.8Apr 18, 20235 new, 2 improvements, 1 fix
Members and buyers of this product can download older versions.
Questions about Gravity Flow Folders
Can people who are not administrators see the entries in a folder?
Yes. Folders and their entries can be displayed on the front end with a shortcode, and anyone granted access to a folder can view all of the entries inside it. They do not need admin privileges or to be the person who submitted the form.
Can one entry be in more than one folder?
Yes. Entries can be added to multiple folders, either automatically through Add to Folder workflow steps or manually with admin actions. You can also take entries out using Remove from Folder steps or admin controls.
What do I need to use this add-on?
It is an extension for Gravity Flow and works together with Gravity Forms, so you will need both on your site. It can also be used on multisite installations.
How do I find a specific entry inside a folder?
You can filter the entries in a folder by form and by field values. This makes it easier to pinpoint the workflow data you are looking for when a folder holds many submissions.
Is Gravity Flow Folders free?
The code of Gravity Flow Folders is licensed under the GPL, so anyone may use, change and share it. GPL Feast is a paid service: a plan or a single purchase gives you the download and automatic updates. The developer's own support, licence key and online services are not included.
Which version of Gravity Flow Folders is this?
Version 1.9.0, released Sep 4, 2024. New versions appear here when the developer publishes them, and members get them as automatic updates.
How do I update Gravity Flow Folders?
Install the free GPL Feast Updater on your site and connect it with your API key. It installs new versions of Gravity Flow Folders automatically and keeps a backup, so you can roll back.
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